Executive Business Administrator

Description

About Versapay \uD83D\uDE80
Versapay is the leader in Collaborative Accounts Receivable. The Versapay Collaborative AR Network is the first solution that empowers the genius of teams by bridging the gap between suppliers and buyers through a shared, digital experience. Versapay’s accounts receivable (AR) automation solutions and next-generation B2B payments network make billing and payments easier for enterprises, increasing efficiencies, accelerating cash flow, and dramatically improving the customer experience.
Founded in 2006, the company has grown into a global network of 9,000+ clients and 1,000,000+ users handling 40+ million new invoices and driving $60+ billion in global payment volume annually. Versapay goes beyond traditional AR automation to deliver customer-driven experiences. The results? Versapay’s clients benefit from improved payment times and stronger customer relationships with an over 80% portal adoption rate.
Owned by Great Hill Partners, Versapay is based in Toronto with offices in Atlanta and Miami.
Think you might be the next Veep to join? Read on!!
Our Values

• ️ We obsess over our customers.
• ️ We help each other.
• ️ We embrace diversity.
• ️ We find better ways.
• ️ We get things done.
• ️ We own it.

How you'll make a huge impact here- and in your career:
The Executive Business Administrator is a vital position supporting the CEO, providing direct strategic, high-level administrative support and partnership. This role requires the ability to thrive in a dynamic, fast-paced, team-oriented environment. The ideal candidate will possess the experience and capacity to proactively support C-level leaders in various business administrative tasks. These tasks range from company townhalls, executive workflow & time management, complex project planning and global travel arrangements to managing daily standard work with meticulous attention to detail and a professional demeanor. Essential qualities for success in this role include being a self-starter, intuitiveness, critical thinking, resourcefulness, dependability, strategic time management, and a strong work ethic. The EBA will work closely with the Versapay Senior Leadership team and other senior executives who are highly energetic, driven, and operate globally. Additionally, the EBA must be comfortable interfacing with Board of Directors members, institutional investors, high-profile clients, prospective candidates, and other C-level executives of fortune 500 and growth companies, while maintaining the utmost confidentiality. The EBA will effectively collaborate with all levels and departments of the company and its clients, consistently representing the CEO and Versapay in a professional and positive manner. This position encompasses a range of tasks, always anticipating the CEO's needs and proactively managing the administrative aspects of their role.
What You'll Do

• Utilize expert time management skills and judgment to conserve the CEO's time by efficiently sorting mail, screening and managing correspondence, telephone calls, and meeting requests.
• Proactively develop and manage the corporate calendar, incorporating key meetings and dates as directed by the CEO. Take charge of scheduling, monitoring, and confirming appointments, preparing for meetings with clients, staff, vendors, and developing itineraries as needed.
• Prepare, proofread, and edit all correspondence and communications, ensuring accuracy and clarity. Conduct proactive research to provide the CEO with relevant information or data for completing standard work or preparing for meetings, client discussions, and media opportunities.
• Organize and maintain documents, records, files, and binders, including processing expense reports and receipts. Review travel expenses of direct reports to ensure policy compliance and address any inconsistencies before submission for CEO approval.
• Coordinate all aspects of meeting and travel logistics, including advanced research, reservations, and transportation.
• Manage the CEO's databases and contact lists, maintaining accurate information on business associates, event background, and media contacts.
• Mentor and train other administrative assistants and create a best in class Executive Administrative function at Versapay.
• Coordinate the logistics for Board of Director meetings. Versapay Town Halls, Senior Leadership team meetings, and other events as designated by the CEO.
• Act as the CEO’s eyes and ears in their absence, representing the CEO’s leadership style and being a brand ambassador and culture carrier.
• Perform other duties as assigned.

What you'll bring to the team:

• 10+ years of experience working as an assistant to C-level executives at fast paced and growth minded technology companies.
• Demonstrated understanding of office management systems and procedures.
• Ability to plan projects and manage time efficiently.
• Ability to multitask and prioritize daily workload.
• Ability to make sound decisions and take action independently.
• Advanced ability to communicate effectively, in both verbal and written form.
• Advanced attention to detail.
• Ability to operate and manage work, strategically reason, and build relationships and influence others.
• Exceptional communication and interpersonal skills with ability to develop a high degree of personal credibility at all levels of the organization.

Versapay is a remote-first company, so the Executive Business Administrator can live anywhere; however, some travel is required for this position to build strong relationships with the CEO, Versapay leadership team, and BOD.
All of our Veeps live out our core values: We look for excellence: individuals that are better than we are and not only meet our values but bring value to our teams.
Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box. Think you have what it takes, but not sure you check every box? Apply to the role anyways. We’d love to talk and determine together whether you could be a great fit!
We are committed to providing an environment that is inclusive and accessible. Versapay is an equal opportunity employer and considers all applicants for employment without discrimination. Please let us know if accommodation for the recruitment/interview process is required and we will work with you to make sure your needs are addressed.